Deliver QuickBooks Online Paystubs Electronically
QuickBooks Online payroll users, rejoice! You can now send QuickBooks payroll check stubs electronically to your employees using InStaff’s employee self-service paystub portal.
InStaff is compatible with QuickBooks Online paystubs, along with any other payroll system that generates a PDF paystub.
Save time, money, and paper when you switch to online paystubs. No more tedious printing and distributing endless sheets of paper (that just get lost anyway). Empower your employees with 24/7 online access to their pay statements and never reprint a lost stub again.
How It Works
1. Process payroll like usual
2. Save your QuickBooks Online payroll paystub file as a PDF
3. Login to your InStaff portal and upload the PDF file containing multiple paystubs
4. InStaff automatically reads, sorts and splits the file into their individual stubs, then delivers the stubs to the correct employee accounts
5. Employees are notified of a new paystub available and can login at anytime to view their complete pay statement history
Watch a 5-min Video Demo
Trusted voices from our community.
I have to say – I LOVE IT and I wish we would have started using it a long time ago! It is so easy and we don’t have to print checks or stuff envelopes, so I have so much more time on payroll day.
Excellent and easy to use. The ease of use of the software and the support team is wonderful to deal with. The training was very easy.
Huge time saver for us with the paycheck and commission sheet uploads. We are looking forward to the W2s as well. People have really liked the time off as well.
Frequently Asked Questions
QuickBooks Online produces a “batch” PDF file of paystubs, meaning multiple employee paystubs are contained within the one PDF file. Will this work with InStaff?
Yes, when you upload a batch PDF file of paystubs, InStaff will read all stubs to determine which stubs belong to what employee, before automatically splitting them into individual PDF files and delivering the paystubs to the correct employee accounts.
How does InStaff know where to split the paystubs and sort them to the correct employee?
In most cases, your InStaff portal will be configured to read a uniquely identifying field on each paystub to determine which stub belongs to who. In most cases, this field is Employee ID.
Does InStaff recreate our paystub, or display paystubs as is?
InStaff does not reproduce or recreate your paystub. It will deliver paystubs as they are, as InStaff only splits your PDF batch file into the individual pay stubs before sending.
How do I reprint a QuickBooks paystub or pay cheque?
1. Open your QuickBooks Online dashboard.
2. Click ‘Reports’ in the navigation menu.
3. In the search bar, look for the option for ‘Payroll Cheque List’ (or something similar).
4. The pay cheque list will show. From here, you can filter to show the paycheques and paystubs you are looking to re-print.
5. Check off the employees you’d like to re-print for.
6. Click ‘Print’.
7.A PDF of the paystubs/paycheques will be generated by QuickBooks.
8. Save the document as PDF.
Watch a short video on how to reprint QuickBooks Online paystubs here.