Employee Time
Tracking Software,
Built for Every
Employee
From the office to the field, InStaff's employee time tracking software gives your team flexible, accurate ways to clock in, and gives you full control over the rules and security behind every hour worked.
- Works on desktop, mobile, and tablet
- Face, QR, and GeoFence verified clock-in
- Payroll-ready exports in one click
- Built-in compliance and audit trail
Why Choose InStaff for Time Tracking?
Track Time Anywhere
Seamless clock-in for on-site, remote, and field teams on desktop, mobile, or tablet.
Buddy Punching Prevention
Face recognition, GPS time tracking, and secure logins deliver reliable buddy punching prevention, stopping time theft before it starts.
Stay Compliant
As complete time and attendance software, InStaff automates break handling, overtime rules, and validation to keep every record accurate and audit-ready.
Configure It Your Way
Custom fields, rounding rules, and workflow logic adapt to how your business actually operates.
Flexible Time Entry Methods
Simplify time tracking with digital timesheets and a built-in stopwatch accessible on any device, enabling accurate, efficient logging of work hours and tasks.
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Digital Timesheets
Our digital timesheet software simplifies time entry from any device, allowing employees to log their hours efficiently and accurately.
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Virtual Punch Clock Terminal
Turn any tablet into a centralized clock-in station, so on-site teams can punch in with a PIN, QR code, or face verification.
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Stopwatch
Use a built-in stopwatch to record time spent on tasks or projects precisely, enhancing billing accuracy and project management.
Everything the Time Tracking Process Needs
Digital Timesheets
Employees log hours from any device with a clean, guided timesheet. No paper, no spreadsheets.
Virtual Punch Clock Terminal
Turn any tablet into a centralized clock-in station with PIN, QR, or face-verified entry.
Stopwatch
A built-in stopwatch records time spent on tasks precisely, improving billing accuracy.
Custom Fields & Rules
Configure tasks, job numbers, rounding rules, and break handling to match your policy exactly.
Approval Workflows
Multi-level approvals, automatic manager assignment, and role-based permissions built in.
Real-Time Reporting
Live dashboards, customizable reports, and drag-and-drop filtering for instant insights.
Custom Time Tracking Rules
We understand every business has its own set of unique rules and logic when it comes to time tracking. Configure identity verification to match how and where your team actually works.
How Does InStaff Time Tracking Work?
Step 1: Clock in
Employees clock in from a timesheet, terminal, QR code, or GeoFenced location, whichever fits how they work.
Step 2: Verify identity
Face recognition, QR scan, or GeoFencing confirms who is clocking in, and where, in real time.
Step 3: Apply the rules
Rounding, breaks, overtime, and custom fields are applied automatically, based on your configuration.
Step 4: Manager review
Managers review entries in one queue and approve, edit, or reject with notes back to the employee.
Step 5: Export to payroll
Approved hours export as CSV/PDF or sync directly with your payroll and ERP systems.
Real-Time Visibility, Payroll-Ready Output
Live dashboards, customizable reports, and drag-and-drop filtering give you instant insight into who's working, where, and for how long.
Update time entries directly from reports to keep records accurate, then get your data out however you work: export as CSV or PDF, pull it programmatically through our API, or sync through native ERP and payroll integrations.
Get Your Time Data Where It Needs to Go
Export approved hours as CSV or PDF, or pull them programmatically through our API to feed any payroll, HR, or ERP system. For Sage 300, we offer a native integration, with QuickBooks and QuickBooks Online on the way. See all Time Tracking integrations →
InStaff Time Tracking exports and integrations help you:
- Keep employee, payroll, and financial data connected across systems
- Reduce duplicate data entry and manual timesheet processing
- Improve reporting accuracy and real-time visibility
- Simplify reconciliation between HR, payroll, and finance teams
- Speed up approvals and pay period close-out
Need something built around your process?
InStaff also offers custom clock rules and workflow configurations tailored to your approval processes, compliance requirements, and existing software environment.
Common Questions
InStaff verifies each punch with face recognition, QR scanning, or GeoFencing, so hours are tied to a confirmed identity and location. This stops buddy punching and gives you an audit-ready record of who clocked in, when, and where.
Yes. Employees can clock in from a phone, tablet, or computer. GeoFencing lets you restrict punches to approved locations, which is ideal for remote and field crews without a fixed terminal.
Missed punches are flagged automatically and surfaced to managers for review. A manager can add or correct the entry with a note, keeping the timesheet accurate before it moves to approval.
Approved hours export as CSV or PDF, or sync directly with payroll, HR, and ERP platforms such as Sage, QuickBooks, ADP, and Microsoft Dynamics, so you avoid re-keying data.
Yes. Live dashboards show who is clocked in, on which job, and for how long, with customizable reports and drag-and-drop filtering for instant insight.
InStaff can flag missed punches, approaching overtime, and rule exceptions so managers can act before the pay period closes rather than after.
Ready to See It in Action?
Get a walkthrough of Digital Timesheets, the Virtual Punch Clock, Stopwatch, and every custom rule in between, starting today.