INSTAFF

The Employee Portal for Time, Documents, and More

Manage time tracking, time-off requests, paystubs, employee documents, expenses, announcements, surveys, and more from one simple portal.

Need help running payroll too? InStaff also offers managed payroll services.

Proudly serving over 400,000+
users across every industry

InStaff gives you one process, one portal, and dedicated support to keep it all moving.

01

Paystubs and Taxforms

Give employees secure self-service access to paystubs and tax forms, without changing your existing payroll system.

02

Time Tracking

Collect employee hours through digital timesheets, mobile clock-in, or a shared terminal, reduce the manual back-and-forth before payroll.

03

Time-Off Requests

Let employees submit time-off requests from any device. Set approval workflows, time-off types, balances, and tracking rules that match your business.

04

Digital Documents

Store policies, forms, contracts, and employee documents in one portal. Send documents for electronic signature and keep completed records organized.

05

Announcements

Put important company updates directly on the employee dashboard so your team sees what matters without digging through email.

06

Certifications & Licenses Manager

Track required employee certifications, licenses, and expiry dates, with alerts before something becomes a compliance problem.

07

Employee Directory

Give employees a searchable company directory and org chart so they can find the right person faster.

Start with what you need. Add more when you are ready.

InStaff is modular, so you do not need to replace everything at once. Start with managed payroll, paystub distribution, time tracking, time-off requests, documents, or announcements, then add more tools as your business grows.

For payroll and HR teams, InStaff reduces manual work, improves accuracy, and gives employees one place to access what they need without calling or emailing your team.

What they say

Why businesses switch to InStaff

I have to say – I LOVE IT and I wish we would have started using it a long time ago! It is so easy and we don’t have to print checks or stuff envelopes, so I have so much more time on payroll day.

Lisa S.

Controller, Dayco Painting Inc.

Excellent and easy to use. The ease of use of the software and the support team is wonderful to deal with. The training was very easy.

Frank T.

Payroll Manager, White Oaks Resort, Spa & Conference Center

Huge time saver for us with the paycheck and commission sheet uploads. We are looking forward to the W2s as well. People have really liked the time off as well.

Lauren L.

Controller, Central Automotive Group

The Employee Portal for Time, Documents, and More

Proudly serving over 400,000+
users across every industry