Employee Portal for
Time, Documents,
and More
InStaff helps businesses manage time tracking, paystubs, employee documents, announcements, directories, and more from one simple employee portal.
From growing businesses to established organizations, InStaff helps teams simplify employee administration, reduce manual payroll work, and give employees one place to access the information they need.
Challenges Our Clients Used to Face
InStaff gives you one process, one portal, and dedicated support to keep it all moving.
Everything Your Team Needs, in One Portal
Turn on what you need today, then add more as your business grows.
Managed Payroll Coming soon
Let our payroll team help you process payroll accurately and on schedule, while InStaff keeps employee information, timesheets, paystubs, and requests organized in one place.
Paystubs & Tax Forms
Give employees secure self-service access to paystubs and tax forms, without changing your existing payroll system.
Time Tracking
Collect employee hours through digital timesheets, mobile clock-in, or a shared terminal, reducing the manual back-and-forth before payroll.
Time-Off Requests
Let employees submit time-off requests from any device. Set approval workflows, time-off types, balances, and tracking rules that match your business.
Documents & E-Signatures
Store policies, forms, contracts, and employee documents in one portal. Send documents for electronic signature and keep completed records organized.
Announcements
Put important company updates directly on the employee dashboard so your team sees what matters without digging through email.
Certifications & Licenses
Track required employee certifications, licenses, and expiry dates, with alerts before something becomes a compliance problem.
Employee Directory
Give employees a searchable company directory and org chart so they can find the right person faster.
Expenses
Capture and manage employee expense submissions from the same employee portal.
Applicant Tracking Coming soon
Manage candidates and hiring workflows from the same InStaff ecosystem.
Start With What You Need. Add More When You Are Ready.
InStaff is modular, so you do not need to replace everything at once. Start with managed payroll, paystub distribution, time tracking, time-off requests, documents, or announcements, then add more tools as your business grows.
For payroll and HR teams, InStaff reduces manual work, improves accuracy, and gives employees one place to access what they need without calling or emailing your team.
Why Businesses Switch to InStaff
InStaff is not generic HR software. It is a configurable employee operations platform backed by 40+ years of ERP implementation, customization, and integration experience.
One Portal, Zero Paper
Paystubs, tax forms, and employee documents live in one digital place, available on demand from any device.
Configured to Your Business
Backed by 40+ years of ERP implementation experience, InStaff is set up around how your business already operates, not the other way around.
Employees Help Themselves
Self-service access to paystubs, time off, and documents means fewer emails and tickets landing on HR's desk.
Support That Knows Your Setup
You get a real team behind the platform, not just a ticket queue, backed by 10+ years of InStaff HR SaaS experience.
Is InStaff a Fit for Your Team?
InStaff is a strong fit if you:
- Still email paystubs or payroll documents manually
- Collect timesheets through spreadsheets, paper, or email
- Answer repeated employee questions about paystubs, time off, or documents
- Want payroll support without buying a complicated enterprise HR system
- Need a simple employee portal your team will actually use
Less manual admin, fewer employee questions, one place for everything.
Get Started in Four Simple Steps
Most teams are live and paperless within weeks, not quarters.
Onboard Your Team
We import your employee data and map it to the modules you need, with no manual re-entry.
Configure Your Modules
Turn on paystubs, time tracking, documents, and more, configured around your existing policies.
Go Live and Go Paperless
Employees get one login for everything, and InStaff stops printing, mailing, and re-sending documents.
Get Ongoing Support
A real team, not just a ticket queue, stays with you as your business and your needs change.
Frequently Asked Questions
No. Most teams are live within a few weeks. Our implementation team handles data migration and configuration alongside you, drawing on 40+ years of ERP implementation experience.
InStaff can run your payroll end to end, or work alongside your existing payroll system by giving employees self-service access to paystubs, documents, and time off. You choose how much to move over and when.
Rarely. The employee portal is designed to be self-explanatory, so people can find paystubs, submit time off, and open documents without a manual. Admin setup is handled with your team during onboarding.
Employee records, documents, and payroll data are stored securely with role-based access, so people only see what they are permitted to see. Access and activity are tracked for accountability.
Yes. Backed by decades of ERP implementation experience, InStaff supports structured exports, imports, and custom integrations built around the payroll, HR, and ERP systems you already use.
Want to Remove Manual Payroll Work From Your Business?
Book a short payroll review. We will look at your current payroll process, employee admin tasks, and portal needs, then show you where InStaff can save time.