Time Off Requests, Submit, Manage, and Track the Way You Like
Our Time Off Request module can be designed to enhance and accommodate your company's current time-off process, making it easy for both employees and administrators to manage time off efficiently.
- Preconfigured time types, submit in a few clicks
- Company-wide or department calendar visibility
- Outlook & Google Calendar sync built in
- Real-time balance transparency for every employee
No pitch. No slide deck. No pressure.
Just a conversation about your business and how InStaff can help.
Why Choose InStaff for Time-Off Requests?
Streamlined Request Flow
Automated notifications and quick approvals keep managers in the loop, with custom work schedules and default start times for consistent, accurate calculations.
Preconfigured Time-Off Types
Employees select from preconfigured time types and submit their requests from anywhere with just a few clicks.
Customizable to Your Needs
We offer customizations to fit the feature to your process, including seamless Outlook or Google Calendar integration.
Full Calendar Visibility
Approved time off is displayed on a company-wide calendar, aiding scheduling and planning.
Enhanced Visibility with Calendar Integration
Seamlessly integrate with Outlook or Google Calendar, displaying approved time off in a company-wide or department-specific calendar.
Company-Wide Calendar View
Approved time off can be displayed on a company-wide dashboard calendar, providing visibility into when team members are out.
Customizable Display Settings
Improve team coordination and privacy by choosing how time off is displayed — hidden, visible to all, department-specific, or personal.
Outlook & Google Calendar Integration
Keep all your calendars synchronized so everyone is on the same page.
Printable Time-Off Calendar
Facilitate offline planning and meetings with a printable version of the calendar.
Everything the Time-Off Process Needs
Preconfigured Time-Off Types
Employees choose from preset types and submit requests from anywhere in just a few clicks.
Custom Approval Workflows
Tailored workflows match your company's structure, managers and admins can request on employees' behalf.
Calendar Sync
Outlook and Google Calendar integration keeps every calendar synchronized, automatically.
Real-Time Balance Tracking
Employees see remaining balances at any time, increasing transparency and reducing inquiries.
Bulk Balance Updates
Save administrative time by updating employee balances in bulk with CSV file uploads.
Reporting & Data Export
Generate detailed reports with customizable filters, exported as PDF or CSV for your ERP.
How Does InStaff Time-Off Requests Work?
Step 1: Select a type
Employees pick from preconfigured time-off types and choose their dates.
Step 2: Submit request
The request submits in a few clicks, from any device, anywhere.
Step 3: Manager review
Managers approve, edit, or decline with notes back to the employee.
Step 4: Balance updates
The employee's balance updates automatically, staying accurate and in sync with paystubs.
Step 5: Calendar sync
Approved time off syncs to the company calendar and Outlook or Google, automatically.
Transparent Balance Tracking
Set employees' vacation and time-off balances and rules to give them visibility into their remaining balance at any time, increasing transparency and reducing inquiries.
Ensure consistency by automatically retrieving vacation balances directly from employee paystubs, update balances in bulk via CSV upload, and choose whether to allow or disallow negative balances to enforce company policy.
Comprehensive Reporting & Data Export
Generate detailed time-off reports using customizable filters. Export in PDF or CSV formats, making it easy to import into your ERP system and monitor employee balances.
InStaff Time-Off reporting helps you:
- Filter reports by employee, department, or time-off type
- Export in PDF or CSV formats for any ERP system
- Monitor employee balances at a glance
- Simplify reconciliation between HR, payroll, and finance
Need something built around your process?
InStaff offers custom time-off categories and approval configurations tailored to your company's structure and existing software environment.
Common Questions
Employees choose from the preconfigured time-off types you set up — such as vacation, sick leave, and personal days. Categories are fully customizable to match your company's policies.
Yes. Approval workflows are tailored to your structure, and managers or admins can submit or adjust requests on an employee's behalf when needed.
Approved time off syncs automatically to a company-wide or department calendar and to Outlook or Google Calendar, so everyone sees who is out without manual updates.
Balances update automatically as requests are approved and can be retrieved directly from employee paystubs. You can also bulk-update balances via CSV upload.
Yes. Generate reports with customizable filters and export them as PDF or CSV, making it easy to import into your ERP and reconcile with HR, payroll, and finance.
Absolutely. Time-off categories, approval configurations, calendar display settings, and negative-balance policies can all be tailored to your structure and software environment.
Ready to See It in Action?
Get a walkthrough of preconfigured request types, calendar integration, balance tracking, and every custom policy in between.