Employee Portal forTransportation & Logistics Teams
Manage employee credentials, track hours across the field, and give drivers and mobile employees direct access to paystubs and tax forms through one portal.
No pitch. No slide deck. No pressure.
Just a conversation about your business and how InStaff can help.
Built for Teams That Keep People and Goods Moving
Transportation & Logistics Companies Using InStaff
Keeps employee admin easier to manage across drivers, field teams, and the back office.
Teams Using InStaff Time Tracking
Keeps mobile employee hours easier to capture and review before they reach payroll.
Drivers and Field Employees Supported
Gives mobile employees direct access to paystubs, documents, and other employee information while they’re on the road.
Keep Employee Credentials Visible
Transportation businesses rely on employees maintaining the licenses and certifications required for their work.
InStaff gives administrators one place to record employee credentials, supporting documents, acquisition dates, and expiration dates.
- ✓Configurable certification types
- ✓Acquisition and expiry dates
- ✓Expiration alerts
- ✓Supporting document uploads
- ✓Employee-level status tracking
- ✓PDF and CSV reports
Track Hours Across Mobile and Field Teams
Give drivers, field employees, and other mobile workers multiple ways to record their time while managers review entries before payroll.
- ✓Mobile and tablet time entry
- ✓GeoFenced clock-ins
- ✓GPS-based verification
- ✓PIN, QR code, or face verification
- ✓Job numbers and custom fields
- ✓Break, rounding, and overtime rules
- ✓Manager approvals
- ✓Payroll-ready exports
Give Mobile Employees Direct Access to Pay Documents
Drivers and field employees do not need to wait until they are back in the office to retrieve a paystub.
Upload payroll documents through InStaff and give employees access through their own portal.
- ✓Batch PDF splitting
- ✓Digital paystub delivery
- ✓Tax form delivery
- ✓Employee self-service
- ✓Historical document access
- ✓Compatible payroll PDF support
Employees can retrieve their own payroll documents instead of asking the payroll team to print or resend copies.
Explore Paystubs & Tax Forms →Works With the Payroll and ERP Systems Your Team Already Uses
InStaff works alongside your existing payroll and ERP setup, so you can add employee-facing tools without requiring a full system replacement. InStaff clients use the platform alongside widely used systems from QuickBooks, Sage, Viewpoint, and others.
Employee Tools for a Workforce on the Move
Time Off
Employees submit leave requests and check available balances while managers handle approvals.
Expenses
Drivers and field employees can submit expenses and receipts for review.
Digital Documents
Give drivers and field teams one place to find safety policies, driver forms, training documents, and private employee files.
Announcements
Share route updates, schedule changes, safety reminders, weather notices, and other important company news with mobile teams.
Built for Operations of Different Sizes
Transportation includes small operators alongside large fleets. ATA and FMCSA data shows that 91.5% of U.S. motor carriers operate 10 or fewer trucks. InStaff’s modular setup lets teams choose the employee tools they need without taking on a larger HR system.
Give Mobile Employees Better Access to the Back Office
Keep employee credentials organized, capture time from the field, and give drivers and mobile teams direct access to their payroll documents.
Add the InStaff modules that fit your operation while keeping the payroll and ERP systems already in place.