InStaff Takes Payroll
Off Your Plate.
Without the Black Box.
InStaff's managed payroll services fully manage your payroll while giving you the visibility, approval checkpoints, reporting, and employee self-service portal you need to stay confident every pay period. Our outsourced payroll services keep you in control, not in the dark.
- Full-cycle payroll processing, done for you
- Approval checkpoints before every pay run
- Real-time reporting and a full audit trail
- Employee self-service portal included
More Than Payroll Processing
With 40+ years of accounting and ERP expertise and 10+ years of InStaff HR SaaS experience, we go beyond payroll processing. We bring the systems knowledge, controls, and employee self-service technology to make full-cycle payroll processing accurate, organized, and easy to manage.
Full-Cycle Processing
From calculations to direct deposit, InStaff handles the full payroll cycle for every pay period.
Approval Checkpoints Every Cycle
Nothing gets paid out without your review. A clear payroll approval workflow means you approve before funds move, every single pay run.
Real-Time Reporting & Audit Trail
Payroll compliance and reporting built in: every calculation, approval, and change is logged and reportable, so nothing is ever a black box.
Employee Self-Service Included
Employees keep the full InStaff employee self-service payroll portal for paystubs, tax forms, and time off, no extra system needed.
We Understand the Systems Around Payroll
InStaff is different because we understand the systems around payroll — employee records, time tracking, accounting, departments, locations, approvals, journal entries, reporting, year-end requirements, and employee self-service.
Payroll errors don't start on payday.
InStaff does more than process payroll. We own the payroll run, protect the details, catch issues before they become pay errors, and give employees secure self-service access through the InStaff portal.
Why Outsource Payroll to InStaff?
A complete managed payroll service — processing, records, payments, compliance, and reporting — handled by our team, on your schedule.
Processing & Pay
- Payroll calculation and processing
- Vacation pay, overtime, retro pay, bonuses, commissions, and special pay
- Pre-check payroll registers before final approval
- Issue resolution, off-cycle payroll, corrections, and employee payroll questions
Employee Records
- Employee payroll record setup and maintenance
- New hires, employee changes, and terminations
- Payroll calendar management
Payments & Compliance
- EFT, ACH, and direct deposit file preparation
- CRA remittance schedules and U.S. payroll tax schedule support
- ROE, T4, W-2, W-3, and year-end support depending on service package
Reporting & Records
- Payroll reporting and deduction summaries
- Payroll journal entry support
- Paystub, tax form, and payroll document delivery through the InStaff portal
Built for Teams Who Want Payroll Handled, Not Hidden
Generic payroll outsourcing asks you to hand everything over and hope it works. InStaff keeps you in the loop with a real approval step before every pay run, plus reporting you can open any time.
You get the relief of not running payroll yourself, without losing sight of what is actually happening.
Works Alongside the Systems You Already Use
InStaff Managed Payroll works alongside your existing accounting, HR, and ERP systems, including Sage, QuickBooks, Microsoft Dynamics, SAP, and Oracle.
- Reduce duplicate entry between payroll, HR, and finance
- Keep general ledger and payroll records aligned
- Improve reporting accuracy for finance and leadership
- Simplify reconciliation and month-end close
Frequently Asked Questions
No. InStaff manages the payroll processing, approval, and reporting workflow, then keeps your accounting or ERP system aligned through structured exports and integrations.
Our team handles corrections and off-cycle runs for you. Adjustments are prepared, checked, and sent for your approval before anything is paid out, and every change is logged in the audit trail.
Before each pay run, InStaff prepares and pre-checks the payroll register and sends it to you for review. Funds only move once you give final approval, so you are always the last step.
Yes. Employees keep the full InStaff self-service portal for paystubs, tax forms, and time off, so managed payroll does not remove any of their access.
Payroll data is stored securely with role-based access, so people only see what they are permitted to see, and every calculation, approval, and change is tracked for accountability.
Ready to Simplify Payroll Management?
Hand payroll to InStaff and give your team one auditable place for every pay run, approval, and paystub, without losing visibility into what is happening.