Time Tracking Built for All Employees

From working in the office to the field, track time seamlessly with a flexible solution built for all employee types. Boost productivity with customizable features that adapt to your team’s working arrangement —whether they’re on-site, remote, or on the go.

Why Choose InStaff Time Tracking?

Time Tracking From Anywhere

Time Tracking From Anywhere

Whether employees clock in from the same location daily or move between job sites, our time tracking works on desktop, mobiles and tablets, ensuring time can be tracked from anywhere.

Customizable Solution

Customizable Solution

Customizable solution to ensure time tracking will work for your business

Enhance Security and Prevent Time Fraud

Enhance Security and Prevent Time Fraud

Enhance security and prevent time fraud with features like photo capture on clock-in for identity verification, customizable access permissions, employee-specific clock rules for punctuality, and tailored leadership labels and permissions to fit your organization’s structure.

Ensure Compliance with Company Policies

Ensure Compliance with Company Policies

Ensure compliance with company policies by setting customizable time clock rules, automated break handling, and rounding, along with tailored time entry fields, validation for tasks and job numbers, and adaptable time clock settings that support consistent, accurate time tracking across departments.

Improve Management Oversight and Control

Improve Management Oversight and Control

Enhance management oversight and control with flexible approval workflows, automatic manager assignments, team management setup, and customizable manager views, while enabling managerial editing rights and allowing entries on behalf of team members to ensure accurate time tracking and efficient supervision.

Flexible Time Entry Methods

Custom Time Tracking Rules

We understand every business has its own set of unique rules and logic when it comes to time tracking. We offer a customizable solution will fit the needs of your business.can

Adjust the clock-in/out process to fit your organization’s workflow. Whether it’s disabling PIN requirements or setting terminal expiration dates, you have control over how time is tracked.
Define custom rounding rules for clock-ins and clock-outs, start/end time and break tracking
Set up unique time entry fields that align with your specific workflows, such as tasks and job numbers.
Apply different rules for breaks and missed entries to ensure your time records align with company policies.

Automatic Manager Assignments

Managers are automatically linked to their respective employees, streamlining the approval process and ensuring efficient oversight.

Simplified Approval Workflows

Approval workflows can be configured to match your organization’s needs. Assign managers to specific employees for review, set up multi-step approval processes, or allow admins to submit entries on behalf of team members. You can also control access and permissions to ensure the right people have the ability to view, edit, approve, or reject time entries

Detailed Reporting & Data Analysis

Reporting is at the heart of time management. Our system offers:

Detailed Reporting & Data Analysis

Reporting is at the heart of time management. Our system offers:

Enhance the Employee Experience

Employee Personalization Options

Allow employees to set default values for job numbers, tasks, and custom fields, streamlining their time entry process.

Autosave Functionality

Prevent data loss with automatic saving of in-progress time tracking entries, ensuring all time is accounted for.

Access to Time Entry History

Employees can view a detailed history of their time entries, promoting transparency and accountability.

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Output & Integrations

Export your report for the period as PDF or CSV for import into your accounting program. Custom export formatting and integrations availableupon request.

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