Paper was a great invention. We’re not here today to dispute that.
But that was a long time ago... the digital age has brought us phones, computers, internet and more. This has not changed everything though; paper airplanes are still as cool as ever.
It has changed some things, however. Paper paystubs are no longer cool. In fact, for how sensitive they are, they’re hard to keep organized, easy to lose, and never on hand when you actually need them.
Luckily, with computers and the internet, we now have electronic paystubs/pay statements (eStubs).
Here are 7 reasons why eStubs are better than your traditional paper paystub:
1. Save Administrative Time
How much time does your payroll team spend printing, folding, and delivering paper every pay period? Every year? Switching to eStubs can help you replace hours of manual labour with a few clicks.
2. Cost Savings
Printing and distributing paper pay stubs can be expensive. From paper and ink to postage and manpower, the costs add up quickly. eStubs eliminate these expenses, making it a cost-effective solution for businesses of all sizes. Moreover, the time saved by not having to print and distribute paper stubs can be invested in more productive tasks.
3. Timely Distribution for Employees
With eStubs, employees no longer need to wait for their physical pay stubs to arrive in the mail or be distributed by HR. They can access their pay information as soon as it's available online, which can be crucial for financial planning or meeting employee union regulations.
4. Accessibility and Convenience
eStubs offer convenience for both employers and employees. They can be accessed 24/7 from anywhere with an internet connection, allowing employees to view their pay information at their convenience. Additionally, eStub history is often kept for many years, meaning employees can easily access their entire payroll stub history from their device. This accessibility reduces the need for HR departments to handle countless inquiries about lost or misplaced pay stubs.
5. Enhanced Security
Security is a top concern when it comes to sensitive pay data. Paper pay stubs can easily be lost, stolen, or damaged. eStubs, on the other hand, are stored securely in digital formats, typically with encryption and various methods of authentication. This ensures that sensitive financial information remains confidential and accessible only to authorized individuals.
6. Mobility and Remote Work
In today's remote work environment, eStubs and other digital documents are invaluable. Employees can access their pay information and more even if they are working from home or traveling. This flexibility allows you to keep up with the changing dynamics of the modern workforce.
7. Environmentally Friendly
One of the most compelling reasons to switch to eStubs is their positive impact on the environment. Traditional paper pay stubs generate substantial amounts of paper waste, contributing to deforestation and carbon emissions. By going digital, you reduce your company's carbon footprint and help conserve precious natural resources.
Ready to Get Started? Learn How to Make the Switch to eStubs with InStaff:
If your payroll system does not offer a native portal or ability to send eStubs, you may find it difficult to find a solution outside of switching payroll platforms entirely.
Luckily, standalone solutions like InStaff allow you to switch to eStubs through a company employee portal while maintaining your current payroll system.
Minimal setup, costs, and complexity makes InStaff the simplest way to transition to eStubs from paper. And a month-to-month subscription model and customizable portal means you retain flexibility.
Learn more about InStaff by exploring our website, or contact us using the form below!
