InStaff

Time-Off Requests

Submit, manage and tracking time off requests the way you like.

Customize and Simplify Your PTO Process

Our Time Off Request module can be designed to enhance while accommodate your company’s current time-off request process.  By integrating user-friendly interfaces and required customizations, we make it easy for both employees and administrators to manage time off efficiently.

Easy to use feature that fits your needs

Streamlined Request Flow

Automated notifications and quick approval features ensure managers are kept in the loop, while custom work schedules allow for accurate time-off calculations. You can also set default request start times for greater consistency.

Preconfigured Time-Off Types

Employees can select from preconfigured time off types (can we give a few examples? ) and submit their requests from anywhere with just a few clicks, making the process quick and convenient.

Customizable

We offer customizations to fit our feature to your needs. 

Transparent Balance Tracking

Real-Time Balance Visibility

Set employees' vacation and time off balances and rules to give them visibility into their remaining balance at any time, increasing transparency and reducing inquiries.

Vacation Balances from Paystubs

Ensure consistency and accuracy by automatically retrieving vacation balances directly from employee paystubs.

Bulk Balance Updates via CSV

Save administrative time by updating employee time off balances in bulk using CSV file uploads.

Negative Balance Control

Enforce company policies by choosing whether to allow or disallow negative time off balances, preventing unauthorized leave.

Enhanced Visibility with Calendar Integration

Seamlessly integrate with Outlook or Google Calendar, displaying approved time off in a company-wide or department-specific calendar

Company-Wide Calendar View

Approved time off can be displayed on a company-wide dashboard calendar, providing visibility into when team members are out of the office and aiding in scheduling and planning.

Customizable Calendar Display Settings

Improve team coordination and privacy by choosing how time off is displayed—hidden, visible to all, department-specific, or personal.

Outlook and Google Calendar Integration

Keep all your calendars synchronized by integrating the time off calendar with Outlook or Google Calendar, ensuring everyone is on the same page.

Printable Time Off Calendar

Facilitate offline planning and meetings by providing a printable version of the time off calendar.

Customizable Policies and Approvals
Create custom time-off categories like vacation or sick leave, with tailored approval workflows to match your company’s structure. Managers and admins can also submit requests on behalf of employees, ensuring all scenarios are covered.
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Comprehensive Reporting and Data Export
Generate detailed time-off reports using customizable filters. Reports can be exported in PDF or CSV formats, making it easy to import into your ERP system and monitor employee balances.
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Streamlined Management Tools

Automated notifications and quick approval features ensure managers are kept in the loop, while custom work schedules allow for accurate time-off calculations. You can also set default request start times for greater consistency.

Efficient Approval Process​

Simplify management tasks with the ability for managers and admins to quickly approve or reject time off requests directly within the system.

Custom Work Schedules

Respect individual and departmental differences by customizing workdays and work hours, ensuring fair and accurate time off calculations.

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