Deliver QuickBooks Desktop Paystubs Online

InStaff is QuickBooks Desktop Payroll compatible

QuickBooks Desktop payroll users, rejoice! You can now send QuickBooks payroll check stubs electronically to your employees using InStaff’s employee self-service paystub portal.

InStaff is compatible with QuickBooks Desktop paystubs, along with any other payroll system that generates a PDF paystub.

Save time, money, and paper when you switch to online paystubs. No more tedious printing and distributing endless sheets of paper (that just get lost anyway). Empower your employees with 24/7 online access to their pay statements and never reprint a lost stub again.

How it works

  1. Process payroll like usual
  2. Save your QuickBooks Desktop paystub file as a PDF
  3. Login to your InStaff portal and upload the PDF file containing multiple paystubs
  4. InStaff automatically reads, sorts and splits the file into their individual stubs, then delivers the stubs to the correct employee accounts
  5. Employees are notified of a new paystub available and can login at anytime to view their complete pay statement history

Watch a 5 minute video demo

Read our reviews

My boss at the time would say, "we didn't pay you to fold paper"... it's huge, the amount of time it's saved us.

— L, Business Services Co-ordinator

Excellent and easy to use. The ease of use of the software and the support team is wonderful to deal with. The training was very easy...

— Frank Tropea, Payroll Manager

QuickBooks Desktop FAQ

Questions from real QuickBooks Desktop payroll users

Q: QuickBooks Desktop produces a “batch” PDF file of paystubs, meaning multiple employee paystubs are contained within the one PDF file. Will this work with InStaff?

A: Yes, when you upload a batch PDF file of paystubs, InStaff will read all stubs to determine which stubs belong to what employee, before automatically splitting them into individual PDF files and delivering the paystubs to the correct employee accounts.

Q: How does InStaff know where to split the paystubs and sort them to the correct employee?

A: In most cases, your InStaff portal will be configured to read a uniquely identifying field on each paystub to determine which stub belongs to who. In most cases, this field is Employee ID.

Q: Does InStaff recreate our paystub, or display paystubs as is?

A: InStaff does not reproduce or recreate your paystub. It will deliver paystubs as they are, as InStaff only splits your PDF batch file into the individual pay stubs before sending.

More than just paystubs

InStaff started in 2014 as an online paystub portal designed to be compatible with any payroll system’s paycheck stubs.

Since then, we’ve added a number of optional features to help eliminate paper and save time across other areas of your business too. Today, our customers also use InStaff for:

  • Tax forms
  • Time tracking
  • Announcements
  • Files/documents storage
  • Time-off requests
  • Certifications and license management
  • Employee directory

InStaff is 100% modular, meaning you can pick and choose only the features you need, to keep it as simple and affordable as possible.

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