100% modular.
Keep it simple.
Equip your InStaff employee portal with only the features you need.
Risk-free trial.
Let's make sure we're a good fit.
Try InStaff for one month, risk free. No payment information required for trial.
No hidden fees.
Enjoy peace of mind through transparency.
Avoid surprises with honest and easy-to-understand payment plans.
Features & Pricing
Quickly upload PDF paystubs and tax forms to your InStaff portal for 24/7 online access for your employees.
$0.38 per paystub/tax form
Submit timesheets online through InStaff, with customizable entry forms, approval workflows, reports and more.
*Sage 300 timecards integration available. Contact for details.
*$3 per user/month
Provide employees online access to important public documents through your InStaff portal.
Flat rate by size. See chart below.
Deliver personal documents to your employees through your InStaff portal.
Flat rate by size. See chart below.
Submit and approve employee time-off requests and track on a calendar.
Flat rate by size. See chart below.
Send announcements through your InStaff portal dashboard and/or email.
Flat rate by size. See chart below.
Upload, manage and track employee certifications and licenses, and their expirations.
Flat rate by size. See chart below.
Make it easier for employees to find each others' contact information.
Flat rate by size. See chart below.
Pricing Chart for:
Documents/Files, Private Files, Time-Off Requests, Announcements, Certifications & Licenses Management, Employee Directory
Prices listed are per module.
| # of Employees | < 20 | < 50 | < 100 | < 200 | < 300 | < 400 | < 500 | < 750 | < 1000 | 1000+ |
| Cost per module | $10/month | $20/month | $40/month | $80/month | $100/month | $120/month | $150/month | $225/month | $300/month | Contact for quote |
The Fine Print
*A one-time portal setup fee is billed with the first invoice, which is only sent if you decide to move forward past your risk-free trial. The setup fee is based on your organization size and ranges from $300 (<500 employees), $500 (<1000 employees) and $1000 (1000+ employees).
*The minimum monthly invoice is $20/month. This means if your total monthly usage (including cost of paystubs and all other modules) is under $20 in a given month, we will apply the difference to bring the month's invoice to $20. This exists as we must still maintain a portal even if it is not being used.
*Alternative payment plans including annual and flat rate plans are available upon request. Please contact us if you are interested in an alternative payment plan. Note these plans may be subject to different terms than our regular monthly subscription plans.
Pricing FAQ
There is no limit to how many administrative users or employees you can have on your InStaff portal.
How does the monthly billing work?
Our regular monthly subscription plans are billed month to month and can be cancelled any time. We will send you an invoice at the beginning of each month for the usage of the previous month. Note that alternative payment plans (e.g., annual/flat rate) may be subject to different terms than our regular monthly subscription. The terms will always be communicated clearly.
What is the setup fee for?
The setup fee is a one-time only fee that is only charged if you decide to move forward past your trial. It covers the cost of creating and setting up your portal, creating a custom configuration for your specific paystub format, onboarding and training your administrative users, and any support you will require as an InStaff portal administrator.
Are there any additional fees?
The only fees are the cost of the paystubs, tax forms, and any additional modules, and the one-time setup fee. You are only obligated to pay these if you decide to continue using InStaff after your risk-free first month trial. There is also a $20 monthly minimum, meaning if any given month’s total usage (including paystubs and other modules) is less than $20, we will apply the difference and charge $20. This exists as we must still maintain a portal even if it is not being used. There are no additional fees to those mentioned above.