Working From Home: 7 Benefits of Employee Portals

Working From Home: Benefits of Employee Portals Photo by Mimi Thian on Unsplash

As many of us are entering what may well be our 2nd full month of "working from home" amidst the current global pandemic, organizations and their staff are continuing to adapt to what has become, at least for the time being, our "new normal".

For some of us, particularly we who deal in software and tech, remote work is no new phenomenon. We have our tech and tools in place to help our team collaborate effectively even when we are apart. Messaging applications like Slack keep the team connected, and cloud collaboration tools like Google’s office suite allow us to work together.

But for others, especially those industries that are labour intensive and for whom remote work is just not possible, the current stay-at-home orders are presenting some significant new challenges. As companies struggle to complete even basic organizational functions like payroll and HR administration, more and more teams are looking for digital solutions to tasks that have always been completed manually.

All of a sudden, basic tasks like delivering paper pay stubs or other documents and forms to employees have become more difficult, if not impossible, as employees are required to stay home. Companies are struggling to keep their employees informed.

So how do you begin delivering documents like pay stubs and other forms online to your employees when there's no one in the office? How can you keep your staff in-the-loop?

We recommend an employee portal. Why?

  1. With an employee portal, you can have a central hub online for all of your company's important documents and information for your employees. Use an employee portal to remotely deliver pay stubs, documents, forms, announcements, submit and approve time-off requests, timesheets, and more.

  2. You can empower employees with self-service. No matter where your employees are, an employee portal can be accessed 24/7 on any device with an internet connection. Give employees access to their pay stubs, your most important company resources, and more, from home.

  3. Dramatically reduces the administrative load from HR and payroll teams. Processing paper documents can take hours for organizations with more than a couple of employees. Save all that time by delivering documents online.

  4. Eliminates paper waste. Save tens of thousands of sheets of paper a year by delivering documents like pay stubs, manuals, and announcements online.

  5. Reduce physical handling of materials! Especially these days, the less everyone is physically touching and delivering things, the better. COVID-19 can’t survive on a PDF file!

  6. Employee portals are secure, requiring employees to login with a username and password to access their documents. The less loose paper lying around, the less likely pay stubs will be read accidentally by the wrong employees.

  7. Employee portals are more convenient than emailing pay stubs and other documents as emails can be hard to keep track of, less secure, and impossible to access once an employee has left a company. With the right employee portal, even terminated employees can still have access to personal documents like pay stubs and tax forms.

InStaff is the world’s simplest, most affordable, most flexible employee portal. Use InStaff to deliver paystubs, documents, forms, announcements and more to your staff online. Only pay for what you use. Cancel anytime with month-to-month commitment. Lightning fast implementation means we’re ready when you need us. Get started with a full one-month free trial today.

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