logo InStaff

Simple Employee Self Service Portals

Built to sync with your existing payroll system

Looking to save time every payroll run? Want to lower administrative tasks when employees have requests or ask to re-print pay stubs?

Meet InStaff!

InStaff is a lightweight, affordable ESS & HRMS portal!

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View Pay Stubs Online

Recover time spent delivering pay stubs every pay period, save money on ink and paper usage, and lower administrative burden.

InStaff Pay stubs

Company Documents & Files Online

Employee manuals, waivers, request forms, policies and procedures, etc. — a repository of all your commonly used files.

InStaff Company Documents

Employee Directory

Provide a listing of your employees, to make it easy for colleagues to find one another.

InStaff Company Directory Profile

Company Announcements

A central location, so no more messages get lost in the shuffle, ensuring all employees are up to date and on the same page.

InStaff Company Announcements

Time Tracking

Customizable time tracking allows you to show/hide the fields you need employees to fill in, and have multiple time levels (Regular, OT, etc.).

With varying levels of time tracking users — you can create the approval workflow that works for your business.

InStaff Time Tracking

Time-Off & Vacation Requests

Allow employees to submit time-off & vacation requests online.

Time-Off Request Manager

Private Files

Give employees a private file store, where you can upload files that only they can see.

Now you can have an organized place for signed employee contracts, agreements, performance reviews & other personal files.

Private Employee Files

Modular and Flexible

InStaff is modular, meaning you can pick and choose to include the features you need — & save on what you don't. InStaff can be outfitted with any of these features to turn your pay stub delivery platform into a complete employee portal and HRMS solution.

Have a need for a feature InStaff doesn't currently provide? Just ask!

InStaff Dashboard


InStaff integrates with various Payroll and ERP systems.

Some of our current integrations include: Sage 300/100, QuickBooks Online/Desktop, Payroll Mate, Vista, Spectrum (formerly Dexter+Cheney) & Foundation.

Ask us if InStaff is compatible with yours!

What our happy clients are saying

My boss at the time would say, "we didn't pay you to fold paper"... it's huge, the amount of time it's saved us.

— L, Business Services Co-ordinator

Excellent and easy to use. The ease of use of the software and the support team is wonderful to deal with. The training was very easy...

— Frank Tropea, Payroll Manager

This is a great solution to the prehistoric ways of mailing out pay stubs or individually emailing each employee their pay stubs. Easy to set up for both employee and employer. Very Affordable, great time saver.

— Reza M. Pour, President

I've been using this service for almost a year now and it's great! Saves me a lot of time and the staff love how easily accessible their pay stubs are. The support staff are super accommodating and helpful as well!

— Ryan Panchuk, Financial and Operations Coordinator

How It Works:

Great! Payroll is nearly done for this period.

You have all your employee pay stubs in PDF. With a few clicks they are uploaded to your company's private InStaff portal.

An email alert notifies employees when new pay stubs are ready for viewing. Employees can then login to InStaff to view pay stubs both present and past.

Hours of printing and folding paper are replaced by a few clicks.

Learn More About InStaff