How To Put Your Employees' Paystubs Online — Without Having To Switch Payroll Software
Are you a payroll administrator, still printing and folding paper paystubs for your employees?
You may be using your current payroll system for a variety of reasons — customization ability, cost considerations, or you simply don't want the hassle of switching!
But the only way you can distribute paystubs from this system is by printing them and handing them out. You might even be mailing them out! Tedious work, and not fun!
Let's see how you can make your life easier on payroll days!
With InStaff, you can get an employee self-service portal that's compatible with your current payroll software. Finally, you can 'SAY GOODBYE' to stamp licking and paper cuts!
How Does It Work?
So you've finished running your payroll calculation software.
You have all your employee paystubs in PDF form. With a few clicks, you upload them to your company's private InStaff portal.
Email notifications can then be sent to employees, telling them that new paystubs are ready for their viewing. Employees log in to your InStaff portal to view paystubs both present and past.
Hours of printing and folding paper are replaced by a few clicks.
Is This Compatible With My Payroll System?
As long as your PDF paystubs are readable by a machine, there's a good chance!
InStaff has worked with paystubs coming out of various ERP's and accounting systems. From QuickBooks, Spectrum, Viewpoint, Foundation Construction Payroll, Checkmark Payroll and Payroll Mate, to Sage 300, Sage 100, Sage 50 and American Health Tech (AHT).
Just ask us, and we'll make sure for you!
My Payroll Software Prints Out The Paystubs In 1 Big Batch. Can It Still Work?
Yes! InStaff will analyze that document and automatically split the batch into single files, for each individual employee.
If the paystubs are already printed out to PDF individually, you can also simply zip it up, and upload the zip file to InStaff.
Shoot us a message, and we can do a demo for you using your paystub files.
How Quickly Can We Be Up And Running?
InStaff portals have gone up and running within minutes for some companies.
It all depends on how fast you want to go!
How Much Does It Cost?
Plans can start from as low as $20/month. Prices are based on your employee count and pay frequency.
All plans come with a 2-week, risk-free trial, to make sure there's a great fit. No credit card is required.
Who Else Is Using InStaff?
All sorts of companies in different industries, and in varying sizes. From 3 employees, to thousands of employees.
InStaff has companies in industries from IT and financial services, to construction companies and long-term care facilities.
You can meet some of our happy clients here, or read some InStaff reviews from Capterra
Why Should I Make The Switch To An InStaff Employee Self-Service Portal?
There are several reasons why you should make the switch from paper paystubs to an employee self-service portal. Here are a few:
Save on paper and ink — be environmentally friendly and green!
Time savings on payroll processing days.
Organized — no more lost paystubs and re-printing them for employees.
Human error & privacy — eliminate chances of putting the wrong employee's paystub in someone else's envelope.
Contribute to your company's progressive image and improve your employees' experience
InStaff is modular — start off simple to keep costs low, then slowly add on additional functionality such as announcements, time-off requests and online timesheets.
There is no need to make a massive switch from your existing payroll process and systems.